The Presidents of Bulgaria, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia and the President of the Chamber of Deputies of the Czech Republic (!), their teams of advisors, national governments and the respective country ambassadors to NATO decided it is important to invest time, energy and financial resources to put together a summit, negotiate at length a joint statement and show that they can speak with one voice to the NATO leadership and the general public.
A lot went into the preparation of the meeting. From a joint Romanian – Polish presidential invitation, the highest level of representation of the said countries was required. With the exception of the Czech President, whose decisions were restricted by internal political concerns, the response was positive. It was not a lengthy process of negotiation. It was a rapid confirmation that member states wanted to ascribe importance and weight to the proposed meeting. Deputy NATO Secretary General Alexander Vershbow was also present.
The decision whether the allies would agree on a similar content and tone to sign a joint statement followed. The carefully provided feedback to the initial Romanian-Polish proposal was another sign of the importance ascribed to the event. Country ambassadors to NATO took on the brunt of the negotiations. Once such a close to ideal draft would be ready, the other allies were also informed of the proceedings. It felt democratic, transparent and cohesive. For a first time participant to such a multilateral process, it was encouraging. Reality was so inconsistent with public outcries and constructed images of disunity among NATO allies. Equally so, during the talks, leaders showed similar concerns, making national statements from which none stood out as being too aggressive or too lenient.